Special Event Permit Application

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  • Application must be received a minimum of 90 days prior to the special event. Fees are non-refundable.
  • Organization Information

  • Event Information

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  • If yes, temporary Class B beer and/or wine (picnic) and operator (bartender) licenses are necessary under separate application.
  • You MUST attach a detailed map/sketch of your event indicating the specific location, layout of your event, and the direction of the route, including all turns and the number of traffic lanes to be used.
  • If you are using a Village park, you must reserve the park through the Village Clerk-Treasurer’s Office prior to getting your special event permit approved by the Village Board. Call 262-363-6420, Option 4.
  • If yes, temporary Class B beer and/or wine (picnic) and operator (bartender) licenses are necessary under separate application.
  • If yes, you will need to contact Waukesha County Health Department (262-896-8300) for proper permits.
  • If yes, the Fire Department and Building Inspection Department will need to inspect prior to being energized.
  • If yes, the Fire Department and Building Inspection Department will need to inspect prior to being energized.
  • If yes, please provide plans for the fencing location and the gates.
  • If yes, you will need to contact the Fire Department (262-363-6426) for proper permits.
  • Hours of amplified music:
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  • If yes, please provide a plan for their proposed locations. The Fire Department and Building Inspection Department will need to inspect these structures prior to the start of your event.
  • If yes, please provide a description of how many restrooms/wash stations will be provided, their locations, and the plan for how solid waste will be disposed of.
  • If yes, please provide a plan describing where parking will be available.
  • If yes, please provide a clean-up and refuse collection plan.
  • Insurance Requirements

    The Special Event Sponsor will obtain liability insurance for an event that includes alcohol, has more than 150 people per day or involves a road closure. Proof of this insurance with coverage no less than $1,000,000 which names and endorses the Village, its officers, agents, employees, and contractors as an additional insured party is due no later than 20 days before the event.
  • Special Event Permit Fees

  • per day of event
    Price: $20.00
  • per day of event
    Price: $10.00
  • per hour
    Price: $75.00
  • Fireworks Permit
    No charge; State and local permit required
  • per day of event
    Price: $25.00
  • Park Rental Permit
    To be determined at the Clerk/Treasurer’s Office
  • per hour
    Price: $75.00
  • Per event; May encounter additional deposit if using a park facility.
    Price: $200.00
  • $20 + $7 background check fee each.
    Price: $27.00
  • per event
    Price: $10.00
  • Price: $35.00
  • Price: $50.00
  • $0.00
  • Procedural Checklist for Special Event Permit Review and Approval

    This form is designed to be a guide for submitting a complete application for a special event.
  • Deposit Requirements

  • The applicant may be required to submit to the Village Clerk-Treasurer’s Office a cleaning/damage deposit of $200 for each scheduled day of the event (or portion thereof) two weeks prior to the starting date of the event. That deposit shall be refunded to the applicant, if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse the Village for loss or cleaning costs. The Village reserves the right to retain the entire deposit if cleanup is not completed satisfactorily in the time frame as specified in the permit. Unless otherwise stated in the permit, the applicant shall be fully responsible for all necessary cleanup associated with the permitted event to be completed within 12 hours after the conclusion of the event. (This deposit is separate from any deposit required for rental of Village parks).
  • Termination of an Event

  • The Village reserves the right to shut down a special event that is in progress if it is deemed to be a public safety hazard by the Police Department, Fire Department, and/or there is a violation of Village Ordinances, State Statutes or the terms of the applicant’s permit. The Village Administrator and/or his/her designee may revoke an approved Special Events Permit if the applicant fails to comply in good faith with the provisions of the permit prior to the event date.
  • Certification

  • By signing this form, the applicant certifies authorization to act on behalf of their organization, and hereby agrees to hold the Village, its officers, agents, employees, and contractors harmless against all claims, liability, loss, damage or expense (including but not limited to actual attorney fees) incurred by the Village for any damage or injury to person or property caused by or resulting directly or indirectly from the activities for which the permit is granted. Any change to coverage requires Village approval.

    (The applicant’s signature must be from a Managing Member if the business/organization is an LLC, or from the President or Vice President if the business/organization is a corporation. A signed applicant’s authorization letter may be provided in lieu of the applicant’s signature below.)
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  • Contact Information

  • Clerk/Treasurer
    (262) 363-6421

    Police
    (262) 363-6435

    Building Inspection
    (262) 363-6419

    Public Works
    (262) 363-6447

    Fire
    (262) 363-6426

    Water/Sewer Utility
    (262) 363-6416